How many people in this Role?
1 Assistant Sec of Senate
Who can run for this Role?
Any participant can run for this office.
Main Role and Responsibilities
The Assistant Secretary of the Senate is a leader in the Senate. The Role closely mirrors the responsibilities of Maine’s Assistant Secretary as a nonpartisan administrative officer during the Youth and Government Weekend. The Assistant Secretary focuses on ensuring the legislative process functions fairly and efficiently rather than debating or voting on bills.
Responsibilities include:
- Maintain the official Senate records
- Record all official actions taken by the Senate, including bills introduced, motions, amendments, votes, and final dispositions.
- Ensure the legislative record is accurate and complete.
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Manage legislative documents
Receive, organize, and track Bills as they move through committees and floor debate.
Keep custody of official Senate paperwork and ensure documents are available when needed.
- Support the Secretary of the Senate
- Serve as the Secretary's primary administrative assistant during sessions.
- Conduct Roll Call.
- Read bills, amendments, and other documents aloud when requested.
- Provide procedural information and assist with parliamentary operations.
- Coordinate the flow of legislation between Committees and the House floor.
- Stepping in for the Secretary if needed during Youth and Government Weekend.
What skills are important for this Role?
- Highly organized and detail-oriented
- Familiar with, or willing to learn, parliamentary procedure.
- Comfortable using technology
- Dependable under pressure
- Team player
Does this Role attend the Leadership Training beginning on Thursday?
No, but MUST attend an additional online Airtable Bill Tracker training session!
Election/Selection Procedure
The Assistant Secretary of the Senate is an elected position. At either Caucus B or C (see Caucus Agenda) when the Role is put up for nomination by the Program Director:
- Have someone from your delegation enter your name in nomination, this is done by entering your name in the chat.
- After all nominations are in you will be asked to speak about why you want this role. Please be prepared to speak about your qualifications and why you think you would be the best person to fill this Role.
- Then the election will be held, all those present will cast a vote, the candidate receiving the most votes will be announced as the winner of this Role.
