Committee Clerk

How many people in this Role?

9 Committee Clerks

Who can run for this Role?

Any participant can run for this office.

Main Role and Responsibilities

The Committee Clerk is leadership position that mirrors Maine’s Committee Clerk in the Maine Legislature. The Clerk is responsible for keeping their Committee running efficiently during the Public Hearing and Work Sessions.

Responsibilities include:

• Managing the legislative agenda by tracking Bills as they move through the House. 
• Maintaining official records of Committees proceedings, including votes, amendments, and legislative actions. 
• Assisting the Committee Chairs by preparing the order of business and ensuring debates follow parliamentary procedure. 
• Reading Bills, amendments, and motions when required during floor sessions. 
• Coordinating with Committee chairs and other legislative officers to make sure legislation is processed correctly. 
• Using technology and organizational tools to keep legislative documents accurate and up to date throughout the conference. 
• Complete the Airtable Bill Tracker make sure that all actions, including the Committee’s amendments are recorded.  

What skills are important for this Role?

• Highly organized and detail oriented. 
• Comfortable speaking in front of a group. 
• Able to work quickly and accurately under pressure. 
• Proficient with computers and document management.

Does this Role attend the Leadership Training beginning on Thursday?

No, but MUST attend an additional online Airtable Bill Tracker training session!

Election/Selection Procedure

The Committee Clerks of the House are elected positions. At either Caucus B or C (see Caucus Agenda) when the Role is put up for nomination by the Program Director:

1. Have someone from your delegation enter your name in nomination, this is done by entering your name in the chat.
2. After all nominations are in you will be asked to speak about why you want this role. Please be prepared to speak about your qualifications and why you think you would be the best person to fill this Role.
3. Then the election will be held, all those present will cast a vote, the candidate receiving the most votes will be announced as the winner of this Role.